New Volunteer HR Checklist Week-1 Introduction, Tour of O2I Office, Access O2I Volunteer Manager First Name O2I Volunteer Manager Last Name New Volunteer First Name New Volunteer Last Name New Volunteer Title at Outside2Inside Date of Joining O2I Week 1: Introduction, Tour of O2I Office Was the new volunteer given a tour of the O2I Office? (For On-site Volunteers only) Was the new volunteer shown their place of work? (For On-site Volunteers only) Was the new volunteer shown the Director's room where Laptops, chargers, and mouse will be stored at the end of the day? (For On-site Volunteers only) Was the new volunteer shown where the Director's room's key will be stored? (For On-site Volunteers only) Was the new volunteer informed that Director's room's key cannot be taken home? (For On-site Volunteers only) Was the new volunteer shown where the O2I Office Thermostat is located and understand its functioning? (For On-site Volunteers only) Week 1: Access to O2I Office Was the new volunteer provided with the instructions to create an account for O2I Office access and download the Master Lock Vault e-locks app? (For On-site Volunteers only) Was the new volunteer able to lock & unlock the O2I office entry door using the Master Lock Vault app? (For On-site Volunteers only) Week 1: Access to O2I Hardware Tools Was the new volunteer provided with a Laptop, charger & mouse? (For On-site Volunteers only) Was the new volunteer instructed that the Laptop and accessories cannot be taken home unless authorized by O2I Board? (For On-site Volunteers Only) Did you check the Laptop prior to giving it to the volunteer by powering-up that Laptop and see if it's working? Was the new volunteer shown where O2I Office Printer is located? Was the new volunteer able to connect to the O2I office printer and print a test page? Week 1: Access to O2I Internet Was the new volunteer provided the O2I Internet username and password? Was the new volunteer able to connect to the internet and check the O2I new volunteer page (www.outside2inside.com/new_volunteer_page)? Week 1: Access to O2I Software Tools Gmail Was the volunteer informed that their access to the O2I email is through Gmail? Was the volunteer provided their O2I email username and password? Was the volunteer able to successfully login using those credentials provided? Welcome Email and Templates Did you send the O2I introductory/welcome emails to the new volunteer? Did you send the Outside2Inside (O2I) Word, Excel, Power-point templates? Did you send the O2I Volunteer Handbook? Did the new volunteer receive the New Volunteer Welcome Emai, Templates & Handbook? Leave Management Tool Access Did you create the Credentials for Leave Management Tool for the new volunteer? Time Management Tool Access Did you create the Credentials for Time Tracking Tool for the new volunteer? Week 1: Reporting Manager, O2I Office Timings Was the new volunteer informed of his/her reporting manager? Was the new volunteer informed of O2I office timings? (For both On-site and Remote Volunteers) Week 1: Volunteer Orientation Was the Volunteer provided an Orientation? Was the Volunteer able to review the Volunteer Orientation and Handbook presentation? Week 1: Weekly Report Was the new volunteer provided with a reminder to send a Weekly report to the O2I board on Friday morning? Did the new Volunteer send his/her 1st Weekly report/summary to O2I Board and your manager? Week 1: Volunteer Checklist Did the volunteer complete and submit their Week 1 new volunteer checklist? Acknowledgement: I hereby acknowledge that I have completed all the new volunteer on-boarding tasks. Comment: Send Week 2 O2I Volunteer Manager First Name O2I Volunteer Manager Last Name New Volunteer First Name New Volunteer Last Name New Volunteer Title at Outside2Inside Date of Joining O2I Week 2: Was the volunteer clearly explained on their projects he/she will be working on in the coming weeks and months? Did the new volunteer set up a 1:1 time with his/her manager to discuss their project in detail? Is the new volunteer getting into the habit of logging his/her time daily using the time tracker tool? Did the new volunteer complete and submit the Week 2 new volunteer checklist? Acknowledgement: I hereby acknowledge that I have completed all new volunteer on-boarding and monitoring tasks. Comments Send Week 3 O2I Volunteer Manager First Name O2I Volunteer Manager Last Name New Volunteer First Name New Volunteer Last Name New Volunteer Title at Outside2Inside Date of Joining O2I Week 3: 1. Does the new volunteer have a reasonable understanding of what O2I does, what will be your roles and responsibilities? 2. Does the new volunteer know that in their role, one of the responsibilities might be to do research on the internet & other sources and summarize your research work as blog posts (or) website content etc? 3. Does the new volunteer have a reasonable understanding of what O2I policies are? 4. Does the new volunteer have any doubts/questions regarding the documents reviewed so far in the last 2 weeks? If so, did the new volunteer get it clarified with his/her manager/volunteer manager? 5. Did the new volunteer complete and submit Week 3 new volunteer checklist? Acknowledgement I hereby acknowledge that I have completed the Week 3 new volunteer onboarding and monitor tasks listed above. Comments Send Week 4 O2I Volunteer Manager First Name O2I Volunteer Manager Last Name New Volunteer First Name New Volunteer Last Name New Volunteer Title at Outside2Inside Date of Joining O2I Week 4: 1.Did the new volunteer get all the access and credentials needed? 2. Did the new volunteer know where to access the resources (supplies, documents etc) in the office? 3. If the new volunteer faced any challenges, did he/she discuss that with his/her manager or concerned person? 4. Did the new volunteer complete and submit their Week 4 new volunteer checklist? Acknowledgement: I hereby acknowledge that I have completed all my Week 4 new volunteer onboarding & monitor tasks listed above. Briefly Share your On-boarding guiding / coaching experience for new volunteer at O2I How satisfied did you feel after your On-boarding of the new volunteer at O2I? Very Satisfied Satisfied Neutral Unsatisfied Very Unsatisfied Did the experience meet your expectations? Yes No Maybe Don't Know What O2I could have improved? Is there anything else you’d like for us to know? Send
