On Friday of every week, each volunteer should submit a status report to O2I Board. You should have received the Status Report template in your welcome email, so look in the attachment of the welcome emails. Set yourself a reminder in the calendar if required. There may already exist an calendar invite pending in your account. Review the pending calendar invites and accept the required. One of the invites is to serve as a reminder to send the weekly status report. When accepted, the calendar will automatically send a reminder email for submitting your weekly status report.

Typical Mistakes done while Submitting the Weekly Status Report to O2I Board:

1. Forgetting to send the status report by Friday 5 pm of each week.
2. Not realizing that it’s a template and adding information in the template.
   • First, save the template under a different name. For example weekly_status_report_of_your_firstname.xls
   • Second, remove all examples listed in each tab. They are meant to guide you to fill the form and are not needed once you know how to fill the sheet.
3. No start date, end date, or commit date for any of the projects or tasks.
4. No priority for the projects or tasks.
   • Each volunteer needs to work with their manager and know the priorities for each project and task.
5. The due date the volunteer commits to deliver the project or task is the commit date. But there could be scenarios where the volunteer might have to deliver the project or task before this commit date.
6. The “start date” reflects when the volunteer started working on the project/task and the “end date” reflects the date of actual completion of the project/task. However, for planning purposes, the “start date” and “end date” may reflect the projected planned date to start and complete the project/task respectively.

Only for the 1st 4 weeks, a new volunteer needs to fill this checklist as a part of their Onboarding process.